With Four Small Workshops to Success – Why Implementing a Modern RM Tool Doesn't Have to Take Long

Implementing a requirements management (RM) tool is often associated with high effort, long project timelines, and complicated processes. Maybe you hesitate to take this important step because you fear losing valuable time and resources. However, RM tools are now essential for executing projects efficiently and successfully.

At OSSENO, we have developed an onboarding concept that makes the introduction of our requirements management software, reqSuite® rm, quick and easy - without compromising on quality and customization. With just four workshops and a clearly structured process, a tailored tool can be created to meet your exact needs.

The key is a step-by-step introduction that initially focuses on a representative pilot project. This way, you can gain experience that can later be transferred to additional projects, ensuring a sustainable rollout.

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A Tailored RM Tool

Preliminary Meeting

Before the actual workshops, a preliminary meeting is held to define the basic framework and objectives. This includes determining which people should be involved in the workshops and setting expectations for collaboration. Additionally, we get an overview of the pilot project for which reqSuite® rm will be introduced. This conversation lays the foundation for a targeted and efficient implementation.

Kick-Off Workshop

In the first workshop, we clarify which requirements need to be managed, which processes are already in place or planned, and what goals are being pursued. Together, we then develop an initial structure for a tool-supported requirements management approach. In addition to technical aspects, we also consider the perspectives and needs of all stakeholders. The goal is to establish a solid foundation for configuring the tool later.

Refinement and Completion

The second workshop focuses on refining and completing the developed requirements structure. Here, we analyze specific details to create a clear framework that serves as the basis for configuring reqSuite® rm.

Configuration and Alignment

Following the workshops, reqSuite® rm is configured based on the developed results. We create a customized project template and present it in an alignment meeting. If necessary, adjustments are made together. In this session, we also introduce basic reqSuite® rm functionalities so that a small pilot team can immediately test the solution.

Test Run

During a short testing phase, representative users evaluate the tailored reqSuite® rm using example artifacts. This ensures that the solution not only functions technically but also fits optimally into your work processes.

Feedback and Fine-Tuning

After the test run, we gather your feedback and make final adjustments to the project template. This ensures that reqSuite® rm fully meets your requirements.

End-User Training

Before the final rollout, all future users are trained. The focus is on the fundamental functions and optimal use of reqSuite® rm, enabling you to work efficiently and effectively.

Ongoing Support

After the implementation, we provide at least four months of personalized and closely monitored support. Regular meetings help clarify open questions and make adjustments as needed. This ensures long-term and successful use of the tool.

Even after this intensive support phase, we remain available as your personal contacts at any time. Additionally, we offer weekly open Q&A sessions where you can engage with us directly. Our support team is also always available to assist you with any concerns.

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Conclusion

With reqSuite® rm, the introduction of a modern RM tool is efficient and goal-oriented. By taking a step-by-step approach that initially focuses on a pilot project, workload is reduced, and a sustainable implementation is ensured. The structured process, combined with intensive support, ensures that the tool is ready for use within a few weeks.

But be careful: The effort can only be kept low if all stakeholders are actively engaged. If this is not ensured, the process can be significantly delayed.

Contact us for a non-binding initial consultation and learn how reqSuite® rm can take your requirements management to the next level.

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